Administrative Associate

  • Barcelona
  • Blueground
At Blueground, our vision is to make people feel at home wherever they choose to live. For us, that means ensuring our guests have the peace of mind, flexibility & confidence they need to explore life’s latest adventure.We’ve grown a lot since our founding in 2013, having raised more than $258m+ in funding, to date -- and that’s just the beginning. We’re now hosting guests in more than 11,000 homes in 30 cities around the world (and growing!), with an aim to hit 50 cities by 2025.Our vision comes to life through our ways of working. For our 1,100+ member team located across 16 countries, we’ve created a culture of collaboration, inclusiveness, and opportunity.We believe our people should have the power to choose their preferred way to work. Depending on the role’s requirements, team members can choose to work full time in one of our offices, work fully remote, or choose a hybrid model between the two.We are driven by our core values. To our team, Time is our most important resource. Excellence isn’t simply a standard, but an exciting way to look at life. We Care deeply about our guests and colleagues. Our relationships are built around Transparency, which builds trust and improves communication.We are looking for an Administrative Associate to join our fast-growing Barcelona team.What you will focus on: Support our city core teams with general administrative tasks such as setting up utility accounts for new apartments, troubleshooting issues with existing accounts, logging in invoices into a Google Sheet, etc.Provide assistance to Operations Managers during apartment installations. Provide assistance to Business Development Managers with onboarding of new units.Prepare deal approval memos, new leases, renewals and termination agreements, commission payouts, etc. Maintain Blueground leasing and property files up-to-date and enter information into the company's internal database.Ensure accuracy with finance and accounting on rent statements and landlord invoicing.Balance workflow processes with independent on-the-go work and desk-based tasks (e.g., email, slack, G-suite, phone)Additional tasks may include: Assist with the coordination of office events and activitiesPerform check-in/outs to our properties according to business standardsConduct in-depth analysis of potential real estate landlords/developersPerform administrative duties including significant data entry into the company databaseEnsure all information is accurately entered into systems and g-sheets What we are looking for: Self-starter who is ready to roll up your sleeves and with high ability to work independentlyEntrepreneurial drive, adaptability, and focus on resultsStrong organizational skills with the ability to manage multiple assignmentsExcellent verbal and written communication skillsProficient in Microsoft Word, Excel, PowerpointGreat attention to detail to ensure contract terms have been carefully considered and agreed What we offer: Competitive salary Blueground Stock Option PlanFlexible paid time offGroup Health Insurance programEnhanced Parental LeaveDynamic working environment with talented peopleComplimentary accommodation in Blueground locations. Think summer in LA and winter in Dubai! #li-hybrid