Executive Assistant (Maternity Cover) | [XB-627]

Description: About Gartner Digital Markets: What we’re looking for: Gartner Digital Markets is looking for an Executive Assistant (Maternity Cover) who places high value on learning in a professional environment and enjoys taking ownership of the administration tasks with confidence and energy. Reporting to the GVP, Controller, this position will be responsible for general office administration including reception, organizing and managing GVP calendar, travel, monthly/quarterly audit reports, supporting the GVP’s direct reports ad hoc requests, filing, faxing and photocopying, organizing internal meetings, and ordering stationery and other supplies.

What you’ll do:

1. Provides high level, complex and confidential administrative support for Controller, Leadership team and overall group.
2. Strong customer service, a friendly and professional manner.
3. Ability to proactively coordinate internal and external correspondence, managing maintenance of office machines, and other ad hoc tasks as required.
4. Take initiative and ownership and show a willingness to take on projects proactively.
5. Manage Controller’s Calendar and multiple scheduling demands using Outlook and assist Leadership team as requested.
6. Manage corporate purchasing card - ensure purchases are within policy, verify transactions and process monthly.
7. Maintain confidentiality, exercise discretion/good judgment and handle sensitive information with professionalism and integrity.
8. Build strong relationships internally and collaborate effectively on cross-functional teams.
9. Increase efficiency by identifying ways to improve processes.
10. Serve as the primary contact when the leader is not available and ensure requests/issues are appropriately addressed and resolved.
11. Order and maintain supplies for Fort Myers associates.
12. Coordinate and order close meals for late working associates.
13. Order flowers and coordinate cards from leadership team for major life events.
14. Maintain and coordinate Iron Mountain offsite archiving.
15. Coordinate nominations and order awards for associates.
16. Maintain org chart, photo board and team responsibilities list.
17. Organize team events such as picnic, potluck, etc.
18. Perform new hire orientation including tour of area, walk through of policies & procedures and introduce to key managers.

What you’ll need:

1. Bachelor’s degree or equivalent work experience.
2. 5+ years of administrative support in a professional, fast paced, high profile environment.
3. Strong organizational skills, with proven experience prioritizing work and coordinating several projects at one time.
4. Positive communication skills.
5. Demonstrated ability to anticipate and address needs.
6. Ability to work within a team as well as independently.
7. High standard of personal presentation.
8. Advanced working knowledge of MS Office Suite, including Word, Excel, PowerPoint and Outlook.
9. Problem solving skills, flexibility, initiative, and a strong level of customer service skills.

What you’ll find:

1. Limitless growth and learning opportunities.
2. A collaborative and positive culture - join a diverse team of professionals that are as smart and driven as you.
3. A chance to make an impact - your work will contribute directly to our strategy.
4. Frequent social activities such as movie night, laser tag, bowling, escape room, summer beach party, hiking & BBQ, and more!
5. Hybrid environment with flexibility, remote work, Friday afternoons free, and more.
6. Fresh fruit, snacks, selection of teas, fair trade organic coffee and a fridge full of beer for our Thursday Beer O’Clock.

What you’ll receive:

1. Competitive compensation packages.
2. 23 days annual holiday, and additional days off for your birthday, 24th & 31st of December.
3. Private Medical and Dental Care.
4. Life and Disability Insurance.
5. Public Transport Subsidy.
6. Ticket Restaurant Card.
7. Childcare Vouchers (Ticket Guarderia).
8. IncentiFit - annual reimbursement for health-and-wellness-related activities.
9. Spanish lessons.
10. Pension Scheme.
11. Tuition Reimbursement.
12. Employee Stock Purchase Plan.
13. Employee Assistance Program.
14. Gartner Gives Charity Match.
15. Relocation Assistance - a specialist to help you with all the appointments and paperwork.

What are we:

1. Action Oriented: Deliver fast, get great results. We embrace the vision, roadmap to success and the action it takes to make it happen.
2. Intellectually Curious: Seek to learn, love to teach. We’re humble and embrace respectful, radical candor with a mindset of ongoing professional and personal development.
3. Collaborative: