Project Administrative Assistant (English Level C2)

  • Madrid
  • Walters People

Regarding the position: As an Project Administrative Assistant, your main mission will be to provide support to Project Managers and Teams of different projects.

Your main tasks will be :

  • Aid the Company’s Operations in enhancing the department's performance.
  • Evaluate and implement client deliverable requirements, including issuing document lists and preparing document templates.
  • Ensure that the project team members are consistently informed about contractual deadlines and milestones for successful documentation execution; send reminders and expedite as necessary.
  • Organize the administrative initiation of new projects.
  • Maintain daily communication with internal departments to address project-related issues.
  • Expedite updates/revisions of engineering documentation and promptly send them to clients and suppliers.
  • Guarantee the final preparation, sending, and tracking of technical documents to clients in accordance with contractual agreements.
  • Expedite and track client comments on the sent technical documents.
  • Assist Project Managers.
  • Ensure the final preparation, sending, and tracking of Purchase Orders (along with applicable documents) to various suppliers.
  • In the project's final stage, create the Operating and Maintenance Manual by coordinating with suppliers to gather relevant documentation.
  • Coordinate document translation when required by the project(s).
  • Provide support for project-related travels.

An opportunity is available at a highly renowned international company. We are seeking an individual with advanced English proficiency and experience in administrative background. This is a full-time opportunity with a temporary to permanent contract and competitive salary range.

Regarding the position: As an Project Administrative Assistant, your main mission will be to provide support to Project Managers and Teams of different projects.