Document Control Coordinator

Role Summary : We are hiring a Document Control Coordinator to support the Project Management team. The Document Control Coordinator is responsible for managing project documentation in support of improving quality, on-time-delivery, and reduction of costs associated with project documentation.

Please note that this is 6 months contract.

Your Responsibilities :

• The Document Control Specialist is responsible for maintaining processes and procedures ensuring Flowserve’s compliance with the client's document management systems.
• Responsible for all aspects of document control to support the Project, including receipt, logging, storing, distribution, expediting of reviews and approvals, and returns of drawings, drawing revisions, reports and associated correspondence.
• Serve as the primary contact for all project documentation between Flowserve, suppliers and customers.
• Maintains the Flowserve Document Register(s) for one or multiple projects.
• Checks documents for adherence to contract formatting and numbering requirements prior to transmittal to the customer.
• Creates document transmittals for files received from internal resources and transmits the packages to the customer using agreed forms of transfer.
• Receives incoming transmittals from the client and distributes the files to the appropriate internal owner for action.
• Interface closely with Flowserve documentation stakeholders and contractor Document Controls to provide prompt and accurate distribution activities.
• Open and respond to document controls correspondence in a timely fashion to ensure proper attention to incoming documents.
• Maintains an updated project Transmittal Log based on the incoming and outgoing document transmissions.
• Maintain communications with the Project Managers to ensure documentation needs are met and processes are followed.
• Distribute the document, document revisions and associated correspondence for information, review, or approval in accordance with the project document requirements.
• Expedite document reviews and approvals in accordance with the required schedule or contractual dates and return to suppliers or customers.
• As required, provide reporting to the Project Team on the status of these activities
• Creates reports to reflect document metrics for use in internal and external meetings.
• Drive the improvement and development of Flowserve document control processes.
• Execute additional tasks as needed.

Your Profile :

• High School Diploma and/or Bachelor degree in related field
• 1-2+ years of document control experience would be beneficial.
• Document control experience for a manufacturing, engineering, or construction organization would be beneficial.
• Experience working with global teams.
• Experience working directly with external customers.
• Administrative experience.
• Proficient in Microsoft Office Suite.
• Good command of written English.
• Willing to learn and contribute to team’s success.

What we offer (among other benefits) :

• Canteen 100% founded by the company.
• Transportation services 100% founded by the company
• Flexible working time: 30 minutes ahead or behind

Req ID : R-7668

Job Family Group : Other

Job Family : OT Temporary Employees

EOE including Disability/Protected Veterans. Flowserve will also not discriminate against an applicant or employee for inquiring about, discussing or disclosing their pay or, in certain circumstances, the pay of their co-workers. Pay Transparency Nondiscrimination Provision